Regulations
The Privacy Act of 1974, 5 U.S.C. § 552a, establishes regulations governing the collection, maintenance, use, and disclosure of personally identifiable information about individuals stored in federal agencies’ systems of records. In compliance with the Privacy Act, agencies are required to provide public notice of their systems of records through publication in the Federal Register (DOJ Systems of Records). The Privacy Act prohibits the disclosure of information from a system of records without the written consent of the individual, unless one of the twelve statutory exceptions applies. Additionally, the Privacy Act grants individuals the right to request access to and correction of their records, and outlines various record-keeping requirements for agencies.
Safeguarding
Safeguarding the privacy and confidentiality of our clients is of utmost importance to our firm. To ensure this, we diligently adhere to legal standards by implementing electronic, physical, and procedural safeguards to securely store and protect our clients’ information from unauthorized access and misuse. Our comprehensive policies and procedures are continuously updated to uphold individuals’ confidentiality and ensure compliance with applicable rules and regulations. All members and associates of our firm are held accountable for strictly adhering to these policies, procedures, rules, and regulations.
Information Collecting
We solely collect and utilize our clients’ information for appropriate purposes that we believe will contribute to delivering the highest level of service, overseeing our business operations, managing risks, promoting our services and products, and ensuring compliance with all relevant laws and regulations. We may share certain client information with affiliates, business units, and other entities when we believe it will enhance the services and products we offer, or for legal and routine business reasons. However, such sharing only occurs in compliance with the law, applicable confidentiality agreements, our established policies and practices, or with the explicit consent of the client.
Information Share
We may disclose clients’ information as allowed by applicable law. For instance, we may provide information to regulatory authorities and law enforcement officials who hold jurisdiction over us, or if required by law to protect against fraudulent activities. Occasionally, we establish agreements with other entities to provide services or make services and products accessible to our clients. In these instances, we may share client information; however, the recipients are obligated to uphold the confidentiality and use the information solely for the purposes specified in the respective agreements. We will inform our clients about the sharing of information with our affiliates and/or other entities in such cases.
Third Parties
We will provide clients with options regarding the sharing of information with affiliates and third parties, in accordance with relevant laws and their agreements with us.
